Texas Digital Home Care EMR

Cubhub is a one-platform digital Home Care EMR system to help you streamline authorizations, documents, EVV, payroll, and more. We continue to adapt and improve our product as state laws and regulations change all while providing a top-quality EMR system for you to help save money, increase profitability, and improve patient care.

Pediatric nurse and child face each other holding hands

Our system allows for pre-filling standardized paperwork, sending documents using the auto-fax feature, streamlining payroll services, and more. Learn how Cubhub can make work easier for you in the state of Texas.

Maximize Profitability While Improving Care

We’ve heard your struggles and aim to make things easier. Gone are the days of multiple systems and paper documents. Cubhub makes work easier by moving your data from multiple systems to one easy-to-use, comprehensive digital system. Cubhub provides solutions for EVV, billing, payroll, scheduling, and more.

Where Cubhub Steps In

Cubhub works to ease things up so you can improve the care provided to patients by:

  • Pre-filling standardized paperwork with an authorization workflow
  • Sending additional documents to Managed Care organizations with an auto-fax service
  • Streamlining payroll services with a one-click formatting feature

No matter your need, Cubhub can assist in streamlining processes and making your workflow easier.


Mobile App Charting

Save Money

Attract and Retain Staff

Increase Clinical Accuracy

Efficient Scheduling

Improve Satisfaction

Reduce Overtime

Avoid Costly Errors

Financial Automation

Reduce Overhead

Get Paid Faster

Report Accurate Numbers

frequently asked questions

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Does Cubhub handle EVV for my State?

Yep. We work with each State’s aggregator to make sure the info already being captured by our Mobile App and edited by your team is delivered so you can get paid.

Do you have that report I need to run?

Probably. We focus on rich datasets that are perfect for the Excel nerd in your office. Need something you can’t find? Let us know and we will work with you.

How do I get financial numbers for my accounting software?

Our Month End Close module is built for any size company. For smaller clients we can help you get up to speed on good accounting practices so that your books stay clean as you get bigger.

How do you keep me from exceeding an Authorization?

We do everything but come to your office and yell at someone. There are hard stops or alerts in every relevant section to keep you within your Auth limits.

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Do you generate a 485?

Of course! Once you complete the initial Eval or Assessment we automatically create the Plan of Care, customized Visit notes, Supervisory Visits, and much more.

Can I send Faxes from the system or do I use a separate e-Fax software?

Unlike most EMRs, we have a built-in Fax rather than an integration. This means you get automated workflows at a lower cost with fewer clicks.

Can we use our current forms?

Implementing new software is exciting, so we recommend you use this as an opportunity to evaluate all your systems- including your forms. The point of going paperless should not be to recreate everything you were doing before as a PDF on a computer. We will make sure you capture every data point you or your State auditor may require, but we will help you do it in a truly digital way.

Do you have an OASIS if it is required by one of our payers?

Yes we do. Unlike other systems that focus on Medicare and give you a medicre product for everything else, we offer an amazing system for Medicaid and Private payers while giving you the essential tools you need for patients requiring an OASIS.

More About EVV In Texas

Electronic Visit Verification or EVV in the state of Texas is a digital system that makes monitoring and recording data related to Medicaid services being provided more easily. Texas is often thought of as the most difficult system to navigate compared to all other states.

Texas requires agencies to use state-mandated external vendors and may choose from the state EVV vendor pool managed by the Texas Medicaid and Healthcare Partnership. Cubhub is available to help guide you through.

Texas is unique and puts up its own challenges when it comes to the approved EVV vendor pool. There is a very specific schedule for EVV rollout, and it can be difficult to get on that schedule. The process to get on the schedule can even be demanding. While CubHub is not able to go directly to the state and represent you, we can help walk you through the process. We are here to help make it as easy as possible.

What To Expect During The Process

The EVV process in the state of Texas includes:

  • Selecting a single EVV provider like Cubhub
  • Submitting all applicable forms
  • Completing your test account within the allotted time frame
  • Attending the onboarding meeting

Once you are ready to apply to get on the EVV rollout schedule with the state of Texas, there are a few forms that must be filled out. We can help walk you through these forms and check that all information is present. 

These forms will then go to the state for review. Once the review is completed, you will be set up with a test account. 

Completing Your Test Account

Your test account is a very important part of the process and must be completed in an allotted amount of time to move on to the first onboarding meeting. The onboarding meeting takes place on June 1st each year. Failure to complete your test account in time will result in being pushed into the next available onboarding meeting on January 1st. It also results in having to continue to use multiple systems rather than Cubhub’s seamless one-system platform, to submit information to Medicaid. Cubhub will continue to help you prepare for the onboarding meetings if, for any reason, your test account isn’t completed on time.

EVV Key Points To Note

Texas is considered a very difficult Electronic Visit Verification system application and process, but Cubhub is ready to walk through all steps and help you make it easy. Cubhub can also streamline your system for different Managed Care payers and what the different requirements might be. 

How Cubhub Streamlines Value-Based Agreements

The state of Texas is also seeing an increase in Value-Based Agreements. With these agreements, processes with insurance companies are being streamlined. You might find that submitting documentation for authorization is changing. Cubhub puts all of your information into one system to make work easier by decreasing the number of systems used for recording data and filling out required forms. The Value-Based Agreement setup works perfectly due to the way Cubhub records data and the way we work with enterprise companies to report that data. We provide this same collaboration with smaller companies to open up opportunities and outcomes that might not be available with other systems.

Schedule Your Demo

Cubhub provides one Home Care EMR system to replace all others for recording and storing data for Pediatric Nursing, Therapy, and Caregiver Services. Let our industry experts help you. Get ready to maximize your profitability and improve the care you provide by scheduling your Cubhub demo today.