EMR Software Built for Personal Care Agencies

Simplify Medicaid documentation, scheduling, and caregiver coordination for non-medical personal care services.

Whether you're managing homemaker services, attendant care, or activities of daily living (ADLs), Cubhub gives your team the tools to stay compliant, efficient, and focused on delivering compassionate support—without the paperwork headaches.

Explore our personal care EMR
Caregiver Services

From Startups to Statewide Leaders—Grow with Cubhub

Whether you serve 10 families or 10,000, Cubhub is built to scale with your personal care agency while keeping your workflows simple and your care exceptional.

POWERFUL FEATURES

Built for the Way Your Team Works

Scheduling & Visit Management

Easily manage personal care visits with drag-and-drop scheduling and real-time caregiver check-ins.

Payer-Specific Documentation

Streamline service documentation for Medicaid and MCO payers with built-in, caregiver-friendly workflows.

Mobile App Documentation

Allow caregivers to chart services on-the-go—even offline—using a simple, mobile-first interface built for non-clinical users.

Billing & Claims

Submit accurate claims with Medicaid-optimized billing tools and built-in logic for personal care and attendant services.

Authorization Management

Track hours and service limits with automated renewals, alerts, and authorization validation to stay compliant.

EVV Integration

Capture verified personal care visits with fully integrated EVV that supports both in-home and community-based services.

Care Plan Management

Create and track person-centered care plans for ADLs, homemaker tasks, and companion care—visible across your whole team.

Compliance Management

Stay audit-ready with automatic documentation checks and prompts aligned with personal care program rules.

Reporting & Analytics

Access real-time insights into caregiver hours, service delivery, authorizations, and outcomes with exportable reports.

Electronic Signature

Collect secure digital signatures for caregiver logs, client verifications, and required forms from any device.

Made for the People Who Make Pediatric Care Possible

From in-home nurses to therapy coordinators, Cubhub gives every pediatric caregiver the tools to work efficiently, document confidently, and stay focused on their patients.

Built by Experts

new_medical_icon_cubhu-green

Built for Agencies Supporting Daily Living

Cubhub was designed by people who understand the operational challenges of running Medicaid-based personal care programs. From caregiver scheduling to authorization tracking, we’ve built tools that simplify everyday workflows—so you can focus on providing reliable, compassionate care.

Whether you serve a handful of clients or thousands, Cubhub adapts to your agency’s structure, compliance needs, and documentation requirements.

new_medical_icon_cubhu-green

Medicaid-First Design for Personal Care

Cubhub isn’t retrofitted from a hospital system. It’s purpose-built for agencies delivering attendant care, homemaker services, companion care, and other non-clinical personal care services.

With built-in Medicaid logic and state-specific configurations, Cubhub helps you reduce manual work, avoid billing errors, and get paid faster—without features you’ll never use.

Integrated Workflow
Electronic Charting the Right Way

new_medical_icon_cubhu-green

Mobile Charting for Caregivers

Most caregivers don’t sit at a desk—so Cubhub’s mobile-first documentation tools make it easy for them to log visits and complete tasks on the go.

Our EVV and charting system supports:

  • BYOD (Bring Your Own Device) compatibility
  • Offline access
  • Quick, role-based documentation for caregivers and coordinators
  • Real-time service validation for ADLs, respite, and in-home tasks

From clock-in to care verification, Cubhub keeps your team compliant and connected—without slowing them down.

PURPOSE-BUILT FOR PERSONAL CARE SERVICES

How Cubhub Outperforms Traditional EMRs for Personal Care Providers

Personal care services

Testimonials

Craig Hoffer, Regional Director, Preferred Home Health Care & Nursing Services

“We were spending countless administrative hours documenting, sorting, organizing, and QA’ing paper nurse notes and MD orders, but with Cubhub’s paperless EMR we regained countless administrative hours so we could concentrate on clinical training, staffing, and client service. Additionally, we now have full transparency into when an aide or nurse arrives at our client’s house as they clock in and clock out through the Cubhub app. We can also view their completed clinical notes in just three clicks. The Cubhub app is an incredible operational improvement.”

John Seyler, Administrator, IntelliChoice Home Care

“The entire team at Cubhub has made our experience wonderful. From onboarding to implementation, they are very responsive to our needs and align with our goals of delivering excellence in patient care. The best part about partnering with Cubhub is the way they understand our business and the challenges we face every day because they have been there before. They have been a great partner in our mission.”

Vicki Bailey FNP-C, Administrator, Just 4 Kids Home Health and Hospice

“We feel lucky to have found Cubhub for our brand new Pediatric Home Health & Hospice agency. It is nice to have a group of people who are willing to work with you while learning the system. They have been responsive and have been helpful in addressing issues in a timely manner. They are even open to helping us to customize the program to our specific needs. I recommend Cubhub to anyone working with the Pediatric population.”

Eric Casperson, CEO, Children’s Home Care

“I have been looking for a Pediatric-based software solution for years. Since our organization started using Cubhub, we have experienced an increased efficiency in operations and our nurses have had great success with the app.”

Greice Murphy, Founder and CEO of Advanced Care Partners

“PDN is very unique, and I was excited to learn that Cubhub was built as a Medicaid-focused system whose founders understood the challenges of our industry. When choosing a software that will be the heartbeat of your company, you need to ensure you are aligned to grow together and continue to improve as you scale. Cubhub has proven to be the right partnership for us, and we look forward to the future with them.”

“We have developed an amazing partnership with Cubhub, and their dedication to developing the most effective PDN/pediatric nursing software is evident in all facets of their operation. Our company operates out of several states, and the Cubhub team has gone above and beyond to meet the needs and requirements of each. Before Cubhub, our experience ranged from cumbersome paper documentation processes to unsuccessfully forcing an episodic home health technology solution to work for us. Our transition to Cubhub has made a substantial positive impact on our business, our staff, and our patients.”

Amy Hoffmann, Director of Strategy and Analytics, Team Select Home Care

“The agency-level experience that the Cubhub leadership team has brought to the platform is apparent and extraordinarily valuable. The software’s integration with a clearinghouse makes full-cycle billing a seamless process, and their automation for faxing and authorization workflow far exceeds that of other systems we have used. The overall efficiency in documentation and ease of use for our nurses allows more time to be focused on what is most important to us – providing quality clinical care. “

Discover More Solutions

Caregiver Services

Smart Scheduling

Private Pay Invoicing

Electronic Made Easy

Learn More

Pediatric Home Therapy

Easy-to-use Mobile Documentation

Integrated Workflow

Outcome Tracking

Learn More

Frequently Asked Questions

Does Cubhub support EVV for personal care services in my state?

Yes! Cubhub includes fully integrated EVV that complies with state Medicaid requirements for in-home and community-based personal care services.

Can caregivers document tasks like ADLs or homemaker services?

Absolutely. Caregivers can log services like bathing, dressing, meal prep, or companionship directly in the mobile app—on or offline.

Can I track authorizations and prevent overages?

Yes. Cubhub alerts you before service limits are exceeded and helps you track hours, expirations, and authorizations in one place.

Does Cubhub integrate with my accounting or payroll software?

Yes. You can export the data you need for payroll and financial systems, including visit logs, hours worked, and billing details.

Can we send forms or faxes from the system?

Yes. Cubhub supports secure e-faxing from within the platform, so you can send and receive forms without juggling multiple tools.

Can we use our current agency forms in Cubhub?

Yes. We support form customization and can help you transition your existing paperwork into digital workflows.

Do you generate 485s or other clinical forms?

Of course! Once you complete the initial Eval or Assessment we automatically create the Plan of Care, customized Visit notes, Supervisory Visits, and much more.

Does Cubhub provide the reports I need for Medicaid audits?

Yes. We provide customizable, exportable reports that support Medicaid billing, audit prep, caregiver hours, and service delivery history.